How to Check Your Vietnam Visa Status and What to Do if It’s Delayed

Applying for a visa to Vietnam can be a smooth process, but once your documents are submitted, waiting for approval can feel uncertain; especially if you’re not sure how to check your visa status or what to do when things slow down. Whether you’re traveling for tourism, business, or long-term stay, knowing how to track your Vietnam visa status and respond to delays gives you clarity and control.

In this article, we’ll walk through how to monitor your visa application, what different status updates mean, and the common reasons why approvals can take longer than expected.

Why Tracking Your Vietnam Visa Status Matters

Once your application is submitted, your travel plans depend entirely on when your visa is approved. Being proactive about checking your Vietnam visa status can help you:

• Avoid last-minute surprises
• Confirm that your application is moving forward
• Respond quickly to any requests for additional documents
• Make changes or corrections before it’s too late

Delays often stem from small issues; like a blurry photo or missing signature, that can easily be resolved if caught early. That’s why regular status checks are so important.

How You Applied Determines How You Check

Before you start tracking, it’s helpful to know how your visa was submitted. The method you used—online, at an embassy, or through a service provider—affects how you get updates.

1. Applied Online (Vietnam eVisa Portal)

If you submitted through the Vietnam Immigration Department’s official site (evisa.xuatnhapcanh.gov.vn), you can check your status using:

• Registration code (provided during application)
• Email address
• Date of birth

Once you log in, you’ll see your current application status and any next steps.

2. Applied at a Vietnamese Embassy or Consulate

If you applied directly at a Vietnamese embassy or consulate, tracking is typically handled by that office. Some may offer a tracking link on their website, while others may provide updates only via email or phone.

To check your status:

• Contact the visa section with your passport number or receipt

• Include your name, application date, and visa type for faster results

• Ask for estimated timelines or if further documentation is needed

3. Applied Through a Visa Agency

If you use a travel agency or a facilitation service like OneVasco, they usually handle communication and status updates on your behalf. You’ll receive notifications via email or SMS when your visa progresses, and you can reach out directly for updates or support if something feels delayed.

What the Status Messages Mean

When checking your Vietnam visa status, you might come across a few different labels. Here’s what they typically indicate:

• Under Review / In Process: Your application has been received and is being reviewed by immigration officers.

• Approved: Your visa is ready. If online, you can download it; if through the embassy, your passport is ready for pickup.

• Incomplete: Something is missing—usually a document, signature, or payment.

• Rejected: Your application was denied. The reason might be listed or you’ll be told how to appeal or reapply.

Typical Processing Times for Vietnam Visas

Vietnam visa processing time depends on the type of visa and how you apply.

Keep in mind that delays are more likely during national holidays, peak travel seasons, or if your documents need extra verification.

What Can Cause Delays?

Even when everything seems in order, there are a few common reasons why your Vietnam visa status might stall:

• Low-resolution or invalid photo

• Mismatched personal information (e.g., passport number, date of birth)

• Missing supporting documents

• Unpaid or failed transaction

• Previous visa violations in Vietnam

In most cases, immigration will either update your status to “Incomplete” or contact you via email to request corrections. Always double-check your spam folder just in case.

What to Do If Your Application Is Stuck

If your status hasn’t changed and it’s been longer than the standard processing time, here’s how you can follow up:

1. Check Official Portals Again: Sometimes, the system updates late or fails to send a notification.

2. Contact the Embassy or eVisa Support: Have your registration code or reference number ready.

3. Reach Out to Your Agency: If you applied through OneVasco, they can reach out directly to immigration on your behalf.

4. Avoid Duplicate Applications: Submitting again without resolving the original issue may create conflicts in the system.

What Happens After Approval?

Once your visa is approved:

• eVisa Applicants: Download your PDF visa, print at least two copies, and carry it with you when entering Vietnam.

• Embassy Applicants: You’ll either receive a pick-up notice or get your passport by courier (if arranged).

• Agency Users: Your agent will inform you and send the visa or passport back once processed.

Always check your visa details (name, date of entry, expiration) for accuracy. Mistakes can cause trouble at immigration counters.

Tips for a Smooth Vietnam Visa Experience

To avoid hiccups and keep your Vietnam visa status moving along:

• Start your application early, at least 2 weeks in advance

• Use a recent passport-style photo that meets size and quality standards

• Triple-check names, passport number, and travel dates

• Choose trusted platforms or services to apply and track

• Keep your email inbox and spam folder regularly monitored

Final Thoughts

Checking your Vietnam visa status is a simple but vital step in your travel preparation. With multiple ways to apply and different processing systems, knowing how to stay informed can save you time, stress, and unexpected issues. Whether you’re applying online, at an embassy, or through a visa agency, stay engaged in the process from start to finish.

Need help tracking your visa or preparing your documents? OneVasco provides a seamless platform to manage your visa application, avoid mistakes, and stay updated with real-time alerts.